Description

A Guide for Correct Entries in the ORB Part I – Machinery Space Operations, 4th Edition

The Oil Record Book (ORB) is essential for properly monitoring and recording oil and oily water operations onboard vessels. Within the ORB, various parts are dedicated to different areas and operations on the ship. Part I specifically focuses on Machinery Space Operations, including recording oil and water management activities in the vessel’s machinery spaces. 

The Oil Record Book (ORB) plays a crucial role in effectively monitoring and recording oil and oily water operations on board vessels. It is a comprehensive document that enables ship operators to maintain transparency and comply with international regulations such as MARPOL (International Convention for the Prevention of Pollution from Ships). 

One of the key sections in the ORB is Part I, which specifically focuses on Machinery Space Operations. This section serves as a record of all oil and water management activities that take place in the machinery spaces of the vessel. It is essential for ship operators to keep a detailed account of these operations to ensure proper maintenance and prevent any potential environmental hazards. 

Within Part I of the Oil Record Book, various details are recorded, including the quantity and type of oil that is consumed or transferred to different machinery spaces on the ship. This includes using lubricating, fuel, and other oils for machinery and equipment. It also considers the disposal of oily residues and contaminated bilge water, providing a clear record of the ship’s waste management practices. 

In addition to recording the actual operations, Part I of the Oil Record Book also includes provisions for signatures and certifications of the responsible officers on board the vessel. This ensures accountability and provides a means to track and verify the accuracy of the recorded information. 

Overall, the ORB, specifically Part I, is crucial in maintaining proper documentation and monitoring of board vessels’ oil and oily water operations. It enables compliance with international regulations and promotes responsible environmental practices in the maritime industry. 

Properly maintaining the Oil Record Book Part I is crucial to ensure compliance with international regulations, such as MARPOL (the International Convention for the Prevention of Pollution from Ships). This guide provides a comprehensive understanding and guidelines for correct entries in the ORB Part I – Machinery Space Operations. 

The machinery spaces of a vessel typically consist of areas where machinery and equipment are installed, such as engine rooms, boiler rooms, and pump rooms. These spaces handle various types of oil, fuel, and lubricants, which require efficient management to prevent pollution and maintain safe operations. 

To make accurate entries in the ORB Part I, it is essential to understand the specific categories of operations to be recorded. These may include bunkering, oil transfer between storage tanks, disposal of oily residues, and the discharge or disposal of bilge water contaminated with oil. Each operation must be recorded standardised, including the date, time, location, quantities involved, and details of any associated equipment. 

To ensure accurate entries, it is vital to appoint a responsible officer who will maintain the Oil Record Book Part I. This officer should possess sufficient knowledge and experience in machinery operations and comply with the regulations outlined in the vessel’s procedures and the International Safety Management (ISM) system. 

Regular inspections and audits should be conducted, with officers reviewing and verifying the entries made in the ORB Part I for accuracy and compliance. Any inconsistencies or discrepancies should be promptly rectified and documented. 

In conclusion, the ORB Part I – Machinery Space Operations is crucial in monitoring and recording ships’ oil and oily water management activities. Accurate and correct entries must comply with international regulations and ensure safe and environmentally responsible operations. By following the guidelines in this guide, vessel operators can maintain an updated and accurate ORB Part I, contributing to the safety and sustainability of maritime operations. operations, 4th Edition 

Contents Listing: 

1. Foreword

2. Preface

2.1 Scope of the Guide 

2.2 Objectives of the Guide 

2.3 Introduction to operational procedures 

2.4 Responsibilities for shore and shipboard personnel

 

3. Items to be recorded

3.1 Introductory notes 

3.2 List of items to be recorded, interpretations and clarifications 

 

4. Detailed Examples for Related Operations

BUNKERS 

4.1 Bunkering of fuel 12 

4.2 Bunkering of lubricating oil in bulk 

 

OILY BILGE WATER HANDLING 

4.3 Pumping of bilge water from engine-room bilges to an oily bilge water holding tank 

4.4 Discharge of bilge water through the 15 ppm bilge separator taking suction from an oily bilge water holding tank 

4.5 Discharge of bilge water through the 15 ppm bilge separator taking suction from engine room bilge wells 

4.6 Disposal of bilge water from an oily bilge water holding tank to shore reception facilities 

4.7 Transfer (disposal) of bilge water from oily bilge water holding tank to a slop tank 

SLUDGE HANDLING 

4.8 Weekly recording of the contents of oil residue (sludge) tanks 

4.9 Oil residues (sludge) collected by manual operation in oil residue (sludge) tank 

4.10 Transfer of sludge between oil residue (sludge) tanks 

4.11 Draining of settled water from an oil residue (sludge) tank to an oily bilge water holding tank 

4.12 Heating of oil residue (sludge) as a method of reducing its volume by evaporation 

4.13 Sludge incineration 

4.14 Sludge disposal to port reception facilities 

4.15 Transfer (disposal) of sludge from oil residue (sludge) tank to slop tanks 

OTHER OPERATIONAL PROCEDURES 

4.16a Failure of the 15 ppm bilge separator, 15 ppm bilge alarm or automatic stopping device 

4.16b Sealing of 15 ppm bilge separator overboard valve when the separator has failed 

4.17a When proper operation of the 15 ppm bilge separator, 15 ppm bilge alarm or automatic stopping device has been restored 

4.17b Breaking of seal of the 15 ppm bilge separator overboard valve when the operation of the separator has been restored 

4.18a Missed operational entry 

4.18b Incorrect entry 

4.19 De-bunkering of fuel oil (in case of out-of-spec fuel) 

4.20 Entry cannot be entirely written in one page 

4.21 Emptying and filling of bilge separation unit for maintenance purposes 

5. Additional Clarifications
6. Authors’ References